Definition and explanation of UTR
The Unique Taxpayer Reference (UTR) is a unique 10-digit number issued by HMRC to all newly registered limited companies. This reference number is crucial for identifying companies in all tax-related matters.
It’s important to keep a record of your Unique Taxpayer Reference (UTR) because you’ll need it for tasks like registering for business taxes, filing tax returns, and paying Corporation Tax.
How do I get a Unique Taxpayer Reference for my limited company?
Companies House automatically informs HMRC about your company’s incorporation. Therefore, there’s no requirement for you to contact HMRC directly during this initial stage.
Within 14 days of your company’s formation, HMRC will send a letter to your registered office address containing your company’s Unique Taxpayer Reference (UTR). This reference will be clearly labeled under headings such as ‘UTR’, ‘Tax reference’, or ‘Official use’. The letter will also provide instructions on how and when to register for business taxes.
How do I inform HMRC that my company is now operational?
When you began trading, you’ll need your Unique Taxpayer Reference to register as ‘active’ for Corporation Tax. This registration should be completed within 3 months of starting any business activity.
The simplest method is to utilize HMRC’s online registration service.
Before beginning, you’ll require your Government Gateway user ID and password, along with your 10-digit UTR number. Alternatively, you can apply by post, with a letter signed by a company director or company secretary, containing the following details:
- Company name and company registration number (CRN)
- Principal address where business activities are conducted
- Names and home addresses of all company directors
- Type of business activities conducted
- Date your business started trading
- Date your annual accounts will be made up to
Providing this information will help HMRC determine your accounting period and deadlines for Corporation Tax payment and submission of company tax returns.
If your company is dormant, please notify your local Corporation Tax office via phone or letter.
Where can I find my company’s UTR?
Your Unique Taxpayer Reference (UTR) is printed on the letter you receive from HMRC shortly after registering your limited company and can also be accessed through online services.
It will also appear on all official correspondence from HMRC, including the ‘Notice to deliver a Company Tax Return’ and payment reminders.
If you formed your company in the UK with Startxpress, your Unique Taxpayer Reference (UTR) will also be displayed on the Startxpress dashboard.
What if I cannot find my company’s UTR?
You can request a copy of your limited company’s UTR online through the GOV.UK website, and HMRC will send it to the company’s registered office address as listed at Companies House.
Please note, you will need to know your company registration number and registered company name before beginning the process.
Can I use my own Unique Taxpayer Reference number as my company’s UTR?
HMRC issues Personal UTRs (Unique Taxpayer Reference) for individuals registered for Self Assessment, distinct from the UTRs assigned to companies. Personal UTRs cannot be used for businesses. Once a company is formed and recognized as a separate legal entity, it receives its own UTR for tax purposes.
Your personal UTR is exclusively for use when filing Self Assessment tax returns and paying Income Tax and NIC on personal income.
For more details, check out the Startxpress Help Center and Blog.
If you have any more questions or need further assistance, feel free to reach out to us via support@startxpress.io. Our team is here to support you every step of the way.
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